Workforce
Shifts and time records without arguments.
Geolocated check-in, inspection exports and offline mode when coverage fails. Labour packs per jurisdiction — Spain's Ley 1/2025 live today.
What does a shift record have to survive?
An inspection. Check-in is digital and can be geolocated, it keeps working when coverage drops, and the export is the structured file a labour inspector asks for. The rules arrive as a labour pack per jurisdiction; Spain's, with Ley 1/2025, is the one live today.
Digital check-in with optional geolocation, offline mode, structured export for inspection — configured by default.
What does this cost today?
- Labor inspection without exportInspection arrives asking for 90 days of check-ins in exportable format. You have it in a spreadsheet nobody audits.
- Shift swap by WhatsAppTwo bakers swap shifts via WhatsApp. Nobody records it. You pay overtime to one and not to the other.
- Basement without coverageThe basement has no signal. The baker can't clock in. Spanish law says they must — no excuse.
Before / After
And what changes on an ordinary Monday?
Reactive compliance vs. passive compliance.
| Today | With BakeWise |
|---|---|
| Clock-ins in a spreadsheet. | Geolocated + offline check-in. |
| Shift swaps via WhatsApp unrecorded. | Swap workflow with digital approval. |
| Inspection = 2 days preparing docs. | Inspection = export in 30 seconds. |
Which numbers can you check?
100%
Ley 1/2025 ready
100%
Offline mode
60s
Digital shift swap
8
Trackable competencies
What is underneath?
- Legal check-inGeolocation, timestamp, offline mode. Ley 1/2025 ready.
- Swap workflowEmployee A proposes change, employee B accepts, manager approves. All traceable.
- Leave managementVacation, sick leave, paternity leave. One calendar per shop.
- Competency trackingWho can do what. Alerts if a skill drops to 0 qualified people.
- The Android app works with no signalA check-in made in the cold room queues on the device and syncs by itself when coverage returns — nothing is lost and nothing is entered twice. The app's native bars follow the theme you chose, so it reads like an app rather than a web page in a frame.
- A shop manager sees their shopAccess is scoped to the locations a person actually runs: their rota, their attendance, their costs. The scope is carried in the session itself, so it holds on every screen and on every export — not just on the ones that remembered to check.
What else gets asked before deciding?
What does Spain's Ley 1/2025 require exactly?
Mandatory time record from 11 employees (or fewer if sector agreement). 4-year retention. Structured export available to Inspection. BakeWise complies by default.
Offline check-in?
Yes. Basement without coverage = check-in saved locally on the device and synced when coverage returns. Timestamp preserved. Your legal obligation is met.
Is geolocation mandatory?
No, but recommended. If you disable it, check-in remains valid but without location evidence. Your accountant decides whether to require it.
In what format does it export for Inspection?
Structured CSV or JSON: one row per check-in, with employee, shop, timestamp and type. We deliberately do not offer a PDF here — the inspection asks for a machine-readable record, and a rendered document would be a weaker one. Retention runs the four years the law requires.
How does shift swap work?
Employee A proposes change via app. Employee B sees proposal, accepts or rejects. Manager receives notification, approves if no schedule conflict. All registered — accountant doesn't have to search WhatsApps.